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As is well known, global geopolitical fluctuations have kept world crude oil prices consistently high. Consequently, gasoline and diesel prices in the Vietnamese market have also fluctuated and increased sharply. Major fuel products such as RON 95-III gasoline, E5 RON 92 gasoline, and diesel fuel have remained at high levels through price adjustments by the Ministry of Industry and Trade – Ministry of Finance, leading major distributors like Petrolimex and PV OIL to simultaneously increase retail prices.
Rising fuel costs directly impact the profit margins of logistics, freight, passenger, and vehicle rental businesses. Reducing fuel consumption has become a matter of survival. To achieve optimal efficiency, managers need accurate data on vehicle performance and actual consumption. Cartrack's fleet management system is the comprehensive solution to help businesses address this challenge.
1. Minimise the habit of idling the engine while the vehicle is stationary
Idling (leaving the engine running while the vehicle is stopped) is a leading cause of fuel waste. On average, each hour of idling consumes 2 to 4 liters of wasted fuel. Cartrack's Real-Time Alerts and Idling Report feature helps you thoroughly control this problem.
The Cartrack system defaults to a 5-minute idling time limit and automatically sends an alert if the vehicle continues idling beyond the 6th minute (businesses can customise this time limit). You can immediately check the vehicle's location and traffic conditions on the map to determine if idling is truly necessary and contact the driver for correction. Additionally, the Idle Running Report provides detailed information on the time, duration, and location of each vehicle's idling to assess and retrain drivers' driving habits.
2. Control the habit of speeding.
Driving at high speeds (95 km/h and above) causes fuel consumption to skyrocket. Over the same distance, exceeding the speed limit can consume an additional 7–14% of fuel. Cartrack provides advanced speeding warning and reporting features to help eliminate this habit.
The system supports flexible speed limit setting based on the actual needs of your business. You can extract Speeding Reports that visually display speed ranges (above 80 km/h, 100 km/h, 120 km/h, etc.) using color coding. The report accurately records the time and location of violations and the driving trends of each driver, helping you take timely preventive, corrective, or disciplinary measures.
3. Prevent misuse of vehicles
Company vehicles must be used solely for official business purposes. Using vehicles for unauthorised purposes will lead to uncontrolled fuel costs. The Cartrack platform helps you immediately detect instances of drivers using vehicles for extra income or personal purposes.
Through features such as off-hours engine start alerts, geofencing, stop/parking reports, and cargo door open/close sensors, you will receive immediate notifications when unusual activity occurs: vehicle starting outside of shift, entering restricted areas, deviating from designated routes, or unloading at the wrong location.
4. Detect and prevent fuel losses
One often overlooked aspect of cost optimization is detecting fuel leaks or theft. Sudden fuel level drops can be caused by illegal fuel siphoning or vehicle malfunctions. Cartrack's fuel level sensor, combined with its instant low-level alert feature, helps you detect anomalies as soon as they occur.
The system will automatically issue an alert when the fuel level in the tank drops unusually rapidly. You can refer to the Fuel Chart Report, Consumption Report, and Fuel Performance Report to trace the history, identify the cause, and take action based on verified evidence.
5. Reconcile and verify fuel payment invoices
Businesses need to drastically cut down on wasteful spending resulting from improper fuel use. While companies may have established limits or spending quotas for each fuel advance/reimbursement request, this doesn't mean completely neglecting monitoring. Thanks to the combination of trip reports, fuel level sensors, in-depth fuel reports, and Cartrack's MiFleet cost management system, you can accurately and rationally estimate fuel consumption.
Through trip reports or digital maps (integrated with Google Maps) on the Cartrack fleet management platform, you can easily and accurately track the total distance your vehicle has traveled. From this distance data, you can calculate the actual fuel needed for the trip, taking into account traffic conditions (integrated into the map filter) and the vehicle's actual consumption trends (based on historical consumption reports). This allows for more accurate and efficient fuel consumption planning and approval.
For direct verification, you can compare the driver's invoices/requests with the Refuel Report on the system—which provides details on the number of liters refueled, the volume in the tank before and after refueling, and the specific refueling station location. Alternatively, you can use the MiFleet subsystem to simplify the verification process by entering details of refueling events and visually comparing the vehicle's actual location on a map at the time of refueling.
6. Improve the efficiency of routine maintenance
Late engine oil changes, underinflated tires, worn tires, or a dirty air filter are all direct causes of increased fuel consumption. Neglecting maintenance will lead to faster vehicle degradation and significantly higher fuel costs. Cartrack's automatic maintenance reminder feature and CANbus data connectivity help you perfectly manage your vehicle's maintenance cycle.
Cartrack automatically monitors the engine's actual mileage and operating hours to schedule automatic maintenance. For vehicles equipped with the CANbus protocol, the system directly reads data from the ECU to send alerts for engine faults, abnormal temperatures, or over-revving. This allows technicians to address issues early, keeping the vehicle in optimal operating condition and maximizing fuel efficiency.
Ensure your fleet always operates with optimal fuel efficiency with Cartrack. Contact us today here for expert advice and a firsthand demo of our comprehensive fleet management solution!
